Brass City Notary Privacy Policy

1. Introduction and Commitment

Brass City Notary ("we," "us," or "our") is committed to protecting the privacy and confidentiality of the personal information and sensitive documents entrusted to us by our clients ("you" or "client") in the course of providing notarial services. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information in compliance with applicable Connecticut and Federal laws.

2. Information We Collect

We only collect information that is necessary to perform our duties as a Notary Public and to comply with legal requirements. The types of personal information we may collect include:

 

  • Identifying Information: Name, address, telephone number, and email address.
  • Verification Information: Identification details required for identity verification, such as driver's license number, passport number, or other government-issued ID details, as mandated by Connecticut notarial law.
  • Agent  Information: Information required for agent onboarding like, notary certificate, contact information, E&O Insurance, W9, Drivers License, Vehicle Information Etc.
  • Payment Information: If paying by credit card or digital app, transaction details (though we do not store full credit card numbers).

3. How We Use Your Information

We use the collected information exclusively for the following purposes:

 

  • To Perform Notarial Acts: To accurately complete the notarial certificate and to record the required details in the notary journal.
  • Identity Verification: To fulfill our legal duty to verify the identity of the document signer.
  • Service Delivery: To communicate with you regarding appointments, quotes, and the completion of services.
  • Billing and Payment: To process fees for services rendered.
  • Legal Compliance: To maintain records as required by Connecticut state law and to cooperate with any lawful subpoena or inquiry.

4. Disclosure of Information

Brass City Notary will not sell, rent, or otherwise disclose your personal information to third parties, except in the following limited circumstances:

 

  • Required by Law: When required by a court order, subpoena, or other legal process.
  • To Regulatory Authorities: To the Connecticut Secretary of the State or other law enforcement as required by notarial law or during an official investigation.
  • To Service Providers: for payment processors (e.g., Square, PayPal) strictly for the purpose of completing payment transactions. These third parties are bound by their own privacy obligations.

5. Data Security and Retention

5.1 Security Measures

We implement reasonable physical, electronic, and procedural safeguards to protect your personal information and sensitive documents from unauthorized access, disclosure, alteration, and destruction. These measures include:

 

  • Storing physical sensitive records in a secure, File.
  • Using encrypted, password-protected systems for digital records and communications.

6. Client Rights and Access

You have the right, under Connecticut law, to make a written request to view or receive a copy of an entry in the notary journal that relates to a notarial act performed for you. Access will be provided in compliance with state regulations and may be subject to a reasonable administrative fee.

7. Changes to This Policy

Brass City Notary reserves the right to amend this Privacy Policy at any time to reflect changes in our practices or legal requirements. The most current version will always be available upon request.

8. Contact Information

If you have any questions about this Privacy Policy or our data handling practices, please contact us at:

 

Contact Information

For any questions or concerns regarding this Privacy Policy or BCN's data practices, please contact us by filling out the form below: